Contact Details

Phone number: +44 (0) 1494 758353
Mobile number: +44 (0) 7738 708075
Email address: penny@impromotion.co.uk

Privacy Policy

This privacy policy sets out how International MICE Promotions use and protect any information that you give us when you interact with us.

We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when interacting with us, then you can be assured that it will only be used in accordance with this privacy statement.

We may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

What legal basis we rely on

The law on data protection sets out several different legal reasons for which a company may collect, use and process your personal data.

For our purposes we rely on:

Consent

We may collect and process your personal data with your permission. This consent will obtained in a clear, precise and fair way and we will inform you the specific purpose for which the personal data is necessary.

Contractual Obligation

We may rely on this basis where we need your personal data to fulfil our contractual obligations with you.

Legal Compliance

We may collect and process your personal data where we are under a legal obligation to do so.

Legitimate Interest

In specific situations, we may require your personal data for our business' legitimate interests. This lawful basis for processing will only be used for processes which you might reasonably expect as part of running our business. We will only use this lawful basis as long as it does not materially affect your rights, freedom or interests.

What we collect

We are committed to gathering as little personal data as possible in order to provide our service, which is largely business to business. We may collect the following information:

  1. Name;
  2. Address;
  3. Phone number;
  4. Email address;
  5. Organisation and
  6. Job Title

What do we do with the information we gather?

We use your information in order to provide our bespoke representation solutions services to our clients including: International Convention Bureau, Convention Centres, hotel venues and MICE clients. We provide these groups with targeted networking, contact and events opportunities using our business development database.

Who do we share your personal data with?

We will share your personal data with trusted third parties only.

They may only use your data for the purpose we specify in our agreement with them. We ensure the third parties are compliant with data protection legislation and protect your privacy at all times.

International processing

The majority of third parties we share personal data with are based outside the European Economic Area (EEA).

If we share your personal data internationally, we have procedures in place to ensure your personal data receives the same protection as if it were processed in the EEA. If you require more information please contact International MICE Promotion Limited, Unit 4 Willows Gate, Stratton Audley, Bicester, Oxon, OC27 9AU.

What are your rights?

  • The right to be informed about the collection and use of your personal data;
  • The right of access to your personal data we hold;
  • The right to rectification of incorrect personal data we hold about you;
  • The right to erasure of personal data we hold about you;
  • The right to restrict processing, where suitable, to supress the extent of data processing;
  • The right to data portability allowing you to obtain your personal data from us;
  • The right to object to certain types of marketing and processes performed under legitimate interest; and
  • Rights in relation to automated decision making and profiling.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.

Data Protection Regulations

We are regulated by the EU General Data Protection Regulation 2018.

To ensure compliance with our obligations under these regulations we keep personal data up to date, store and destroy personal data securely, do not collect or retain excessive amounts of data and protect personal data from loss, misuse, unauthorised access and disclosure.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Marketing

We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.

Promotional offers from us

We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).

You will receive marketing communications from us if you have requested information from us or if you provided us or our clients with your details and, in each case, you have not opted out of receiving that marketing.

Opting out

You can ask us or third parties to stop sending you marketing messages at any time by contacting us.

Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of an enquiry, professional interaction, or any other transactions.

How long do we keep your personal data?

Where we collect or process your personal data, we will only keep your personal data for as long as is necessary for the purpose for which it was originally collected.

At the end of that retention period, your data will either be deleted completely or anonymised, for example by aggregation with other data so that it can be used in a non-identifiable way for statistical analysis and business planning.

Access to your own personal information

You may request details of personal information which we hold about you under the General Data Protection Regulations 2018. If you would like a copy of the information held on you please write to International MICE Promotion Limited, Unit 4 Willows Gate, Stratton Audley, Bicester, Oxon, OC27 9AU.

If you believe that any information we are holding on you is incorrect or incomplete or if you would like your information removed from our records then please write to International MICE Promotion Limited, Unit 4 Willows Gate, Stratton Audley, Bicester, Oxon, OC27 9AU or email us as soon as possible to penny@impromotion.co.uk. We will promptly correct any information found to be incorrect.